How to create or edit account subgroups

With Cheqbook, you can create a subgroup in your Chart of Accounts and put accounts under that subgroup. For example, it may make sense to create a subgroup "Auto Expenses" under "Expenses" and accounts such as "Auto Gas & Fuel", "Auto Insurance", "Auto Lease Payment" under it. The advantage of creating a subgroup is that you get a subtotal for your subgroup on the Balance Sheet and Profit & Loss reports.

How to create a subgroup

  • Login to https://secure.cheqbook.com/
  • Select the company you want to work with.
  • Click "Dashboard"
  • Click "Load Accounts"
  • Click "New Subgroup" within the Account Group you would like
  • Enter the name of the subgroup. You can edit this later if need be.
  • Select the accounts you want to be included under this subgroup
  • Click "Save"

How to edit a subgroup

  • Click "Edit" next to the subgroup you want to work with
  • Change the name of the subgroup if required
  • Change which accounts you want included.
  • Click "Save"

How to delete a subgroup

  • Click "Delete" next to the subgroup
  • If you have any accounts in the subgroup, you will get an error message saying you need to remove them from the subgroup first.
  • Click "Confirm"
Have more questions? Submit a request

5 Comments

  • 1
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    Kirk Khasigian

    Hi,

    Is there a way to edit an existing expense account (such as the Postage & Delivery account) and make it a subgroup?  Such as making Postage & Delivery a subgroup of a General & Administrative expense account. Thanks! 

  • 1
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    Paul Berkobin

    In addition to Kirks question, I wonder if there is a way to delete expense accounts that come stock with the program. I would love to streamline the list. Is this possible?

  • 1
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    Kimberly Bingaman

    This seems to be designed backwards. Generally in bookkeeping, you take your standard accounts and split them out. So for example, I want to take the existing "Advertising & Promotion" expense and add subcategories to it: "Event registration fees," "Event giveaways," etc. I can't figure out how to do this in Cheqbook.

    Would also love to be able to delete expense accounts I don't need, as Mr. Berkobin mentions above.

  • 0
    Avatar
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  • 1
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    Terry Pierce

    I have to agree with Kimberly, the existing functionality seems to be backwards.  It seems it's intended to move existing standard accounts into sub-accounts of new primary accounts.  However, I need the complete opposite (which is quite customary in other accounting software) which is to create sub-accounts underneath the existing standard accounts.  Am I missing something?

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